VENDORS MAKE THE DIFFERENCE
Vendors are one of the most important reasons the Owasso Gathering on Main has been so successful. Every month our vendors help create a fun, interactive, family-friendly environment for our entire community. But they do more than set a tone. Our Vendors do business.
Every month we hear stories from Vendors about sales they made or contacts that are growing into lasting business relationships. We believe your participation, with the right effort, not only benefits our community but grows your business.
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Successful Vendors have these things in common:
- MEMORABLE – Whether they sell products or distribute information, the most successful Vendors give Gathering participants an experience that’s meaningful and memorable.
- EZ-UP – you have a 10′ x 10′ area. EZ-UPs are an inexpensive way to define that area. They provide shade in the summer and a place to hang lights and banners throughout the year. They are affordable & available at a number of local stores.
- LIGHTS – even in summer months, as the sun goes down, lighting can make the difference between being noticed or being just one of the crowd. Battery powered lights or bringing a small generator for lights or fans can make a world of difference.
- SETUP – the event begins at 6:00pm. You can begin setup as early as 4:00pm. Arrive early and give yourself plenty of time to find and prepare your space. Get set up finished early so once the Gathering begins you can focus on clients!
We hope these simple tips will help you make the most of your time at the Gathering.
We have ONE entrance and ONE exit for vendors. You’re welcome to park away from Main Street and carry your set up to your location, but if you intend to drive in and drop off your gear you must enter Main Street from EAST FIRST AVENUE on the east side of Main Street. A Gathering Volunteer will be there to check you in and tell you exactly where your space will be. Arrive early. The street closes to vehicle traffic at 5:15pm.
Because everyone’s trying to get set up, please pull your vehicle as close to your space as possible, unload quickly, move your vehicle, and then return to finish the details of your setup. EXIT out the NORTH END of MAIN STREET.
CHECK IN AND SETUP TIME
Because set up for the Gathering can get crowded fast we ask each vendor to arrive at their time and on time. Food trucks arrive first at 3:30pm. All other vendors can begin load in at 4:00pm.
While the Gathering begins at 6:00pm people often show up early. For this reason, all vehicles must be off of Main Street by 5:15pm. If you arrive after 5:15 park off Main Street and carry your gear to your space. You will still need to check in at the Gathering Information Booth located on the west side of South Main. Main Street will be closed to all vehicles after 5:15pm.
Use Facebook, Twitter, Instagram, Word of Mouth and other tools to let people know about the Gathering on Main! Get the word out and invite people to see what you’ll do this month at the Gathering!
ALL ARE WELCOME
We receive apps from any and all types of vendors. Our vendor review team processes these applications with an eye toward the unique, creative, and memorable.
YOUR SPACE IS YOUR SPACE
With your registration, you receive a 10′ x 10′ space on Main Street, more if you register for multiple spaces! Make the most of the space you have and be mindful that right next to you is someone who also purchased space. We ask Vendors to keep all sales activities and literature distribution within your area. At the end of the evening be careful to take everything home with you and pick up trash in and around your space.
The Gathering is from 6:00 to 9:00pm. As a Vendor your best success will come by staying open until 9:00pm and waiting till after 9:00pm to begin packing up. Finish strong and don’t miss valuable contacts or sales.
KEEP COMING BACK
Our vendors create an amazing environment for guests of the Gathering. We hope you’ll keep coming back. Occasionally a vendor will be overly aggressive in their sales tactics or attempt to engage guests beyond their space. This can crowd the street and create a negative environment for guests of the Gathering and other vendors. If a member of the Volunteer Gathering Board asks you to adjust your location or behavior please respond quickly and positively. We want everyone to have a great experience. We also want to protect this environment for everyone. Vendors who ignore or respond negatively to requests from Volunteer Gathering Board Members may find future applications denied.
We understand that plans change and unexpected circumstances may affect your participation in the Gathering, however, your approved application and registration fee are non-transferrable and non-refundable. In the event the Gathering is canceled due to inclement weather or other unforeseen challenges you will receive a full refund.
The Owasso Gathering on Main happens each month, rain or shine. Our weather gnomes keep an eye on the weather before and during the event. If severe weather affects the Gathering, notification will be placed on this website and the Owasso Gathering on Main Facebook page and website. When lightning or severe weather happens during an event we have a plan and will inform vendors and guests about what to do next.